Contact Group

Overview

You use Outlook contact groups to email a single group of recipients at once, which saves time and prevents forgetting anyone in a mass email. They are also useful for streamlining scheduling meetings, as you can add the entire group with one click. Contact groups are a simple way to manage and organize contacts for frequent communications with the same set of people, such as a project team or a club. 

Step by Step Guide

In New Outlook

Create a contact list in new Outlook

You can create a contact list or add contacts to an existing list.

1. Open new Outlook, on the side panel, select People.
2. Select the contact you would like to add to a new contact list.
3. Select Add to list by either right-clicking the contact or selecting it from the Ribbon, then select New contact list.

Edit a contact list in new Outlook

1. Open new Outlook, on the side panel, select People.
2. Select All contact lists, then select Edit by either right-clicking the contact list or selecting it from the Ribbon.
3. You'll have the option to rename the contact list, add additional contacts to the list, or add a Description to the list.
4. When you are finished, select Save.

Delete a contact list in new Outlook

1. Open new Outlook, on the side panel, select People.
2. Select All contact lists, then select Delete by either right-clicking the contact list or selecting it from the Ribbon.
3. Select Delete again to confirm. Contacts are not deleted, only the contact list.

In Classic Outlook

Create a contact group in classic Outlook

1. Open classic Outlook, on the side panel, select People.
2. Select New Contact Group from the Ribbon.
3. Enter a Name for your new group, then select Add Members to add contacts to your new group.
4. When you're finished, select Save & Close.

Edit a contact group in classic Outlook

1. Open classic Outlook, on the side panel, select People.
2. Go to the contact group that you want to update in your list of Contacts, and double click the group to open it.
3. From the Ribbon, select Add or Remove Members.
4. When you're finished updating, select Save & Close.

Delete a contact group in classic Outlook

1. Open classic Outlook, on the side panel, select People.
2. Go to the contact group that you want to delete in your list of Contacts.
3. You can right-click the contact group and select Delete from the menu or click the group, then select Delete from the Ribbon. Contacts are not deleted, only the contact list.

Additional Information

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