Create a Standard Signature

Overview

You can set up various signatures in new Outlook and then select the signature you want to use when composing a message. 

Step by Step Guide

In New Outlook

1. Select Settings . 
2. Select Accounts > Signatures.
3. If you have more than one account added to new Outlook, select the account you want to apply your email signature to.
4. Select  New signature, then give it a distinct name.
5. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.
6. Select Save when you're done.
7. With your new signature selected from the list above the editing box, go to Select default signatures and choose whether to apply the signature to new messages and to replies and forwards. Or leave it blank and add the signature you want when composing a message.
8. Select Save again.

9. From Mail, select New mail.
10. In the Insert group on the Message tab, select Signature.
11. Choose one of your saved signatures to add to your message.

In Classic Outlook

1. Open a new email message.
2. On the Message menu, select Signature > Signatures.
   
   Depending on the size of your classic Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.
   
   

3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

4. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to create and format your signature text, then copy and paste it into the Edit signature box. You can also use a pre-designed template to create your signature. Download the templates in Word, customize with your personal information, and then copy and paste into the Edit signature box. 

5. Under Choose default signature, set the following options. In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

You can have a signature automatically added to all new messages. Go to in the New messages drop-down box and select one of your signatures. If you don't want to automatically add a signature to new messages, choose (none). This option does not add a signature to any messages you reply to or forward. 

6. You can select to have your signature automatically appear in reply and forward messages. In the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none). 

7. Choose OK to save your new signature and return to your message. Classic Outlook doesn't add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You'll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.
8. In your email message, on the Message tab, select Signature.
9. Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you've created.

Additional Information

Need additional information or assistance? Contact the IT Help Desk Chat Line or call the IT Help Desk at 979-830-4357 (HELP).