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Overview
You can share files in OneDrive by either creating a link or assigning access. If you want to revoke an individual’s permissions to a file later, while letting others keep access, you’ll want to use the assigning access method. If you want to give a group of people access, and you don’t need granular control over who sees the file and when, you can use the shared link method.
Step by Step Guide
Sharing Links
1. In OneDrive Online, find the file you wish to share. Click on it and choose the share button to its right. The share button is an icon with an arrow coming out.
2. The default is “Can Edit.” To change, click on the pencil icon dropdown. Choose the desired setting.
3. Hovering over the link will display the chosen setting as a reminder.
4. Clicking on the settings icon will allow you to choose who has access to the file via the link provided. You can doublecheck the edit/view settings and set an expiration date for access.
Assigning Access to Individuals
If you need to share the file with a group of people, but later rescind access to one or more in the group (such as in a class), follow these steps.
1. In OneDrive Online, click the ellipses next to the Share Link button and choose “Manage Access” from the popup menu.
2. From the Manage Access window, you can grant and rescind access to a file for individuals. Click “Direct access” to add individuals. They will show up in the list below the owner, and you can adjust their access privileges from there later, if need be.
3. Click on the individual name to change the level of access.
4. Click on the settings icon then click on the X beside the individual name to remove all access.
Additional Information
Need additional information or assistance? Call the IT Help Desk at 979-830-4357 (HELP) or contact the IT Help Desk Chat Line.