Downloading and Printing PDFs in Teams

Overview

To download and print PDFs in new Teams, you generally need to download the file first or open it in a browser/app, as direct printing from the Teams interface is limited; find the PDF in Files or OneDrive, use the "More actions" (ellipsis) menu to Open in browser/app, or Download, then use your browser's or PDF viewer's print function. For better integration, consider adding the Adobe Acrobat app for Teams.

Step by Step Guide

How to Download PDFs

1. Navigate to Files: Go to the specific Channel or your OneDrive within Teams.
2. Find the File: Locate the PDF you want.
3. More Actions: Hover over the file and select the three dots (More actions).
4. Download: Choose Download to save it to your computer.
5. Set Download Location (Optional): In Teams Settings > Files and links, you can change where files are saved. 

How to Print PDFs

Method 1: Open in Browser/App (Recommended for quick printing)

1. In the Files tab, find your PDF.
2. Click the More actions (three dots).
3. Select Open in browser or Open in app (if you have a PDF reader installed).
4. Once it opens in a new tab/window, use the browser's print command (usually Ctrl+P or the browser menu) to print. 

Method 2: Using Adobe Acrobat App (For collaboration & easier printing)

1. Add Tab: In a channel, click the + (Add a tab) icon.
2. Search: Find and select Adobe Acrobat.
3. Connect: Authorize the app and choose your PDF from Teams, OneDrive, or upload.
4. Print/Comment: Use the Acrobat tools within the tab to comment or print directly. 

Method 3: Download & Print (For offline use)

1. Download the PDF as described above.
2. Open the downloaded file with your standard PDF reader (like Adobe Reader) and print from there. 

Helpful Hints

• Apostrophes: If downloads fail, it might be due to apostrophes in the file path; try the web client or SharePoint instead.
• No Direct Print: Remember, direct printing from within Teams for PDFs isn't built-in; downloading or opening in another app is key

Additional Information

Need additional information or assistance? Call the IT Help Desk at 979-830-4357 (HELP) or contact the IT Help Desk Chat Line.